90
Annual Report
2013
•
Venue :
Themeeting was held at Convention
Center B 2, 22 Fl, the Centara Grand and Bangkok
Convention Center, CentralWorld located at 999/99
Rama I Road, Pathumwan, Bangkok. The meeting
venue is easily accessed through public transport
system, which provides great convenience for
shareholders to travel to the venue. The place has
enough space to accommodate a large number of
participants. The Company fully provided meeting
facilities, including audio-visual equipment to
support presentation on meeting agenda, computer
and barcode system that enables fast shareholder
registration and accurate and transparent ballot.
•
Identification :
Identification document that
shareholders have to present to attend the meeting
is checked by the persons appointed by the Board’s
Chairman. Identification document checking is done
in simple process and in the procedure as informed
earlier in the meeting invitation.
•
Meeting attendance :
In the 2013 Annual
General Shareholders’ Meeting, 1,721 shareholders
and proxies attended, accounting for 79.48 per cent
of the total shares sold, which constituted a quorum
according to the Company’s Articles of Association.
The Chairman of the Board acted as the meeting’s
chairman according to the Company’s Articles of
Association. All independent directors, the entire
Audit Committee and chairman of each Committee
attended themeeting, except one director who could
not attend the meeting. The Management, auditors
and legal advisors also attended the meeting to
provide addition information and answer questions
at the meeting.
•
Meeting invitation :
TheCompany sufficiently
and completely informed the shareholders of the
date, time, place and agenda together with details
and Directors’ opinions on each agenda via SET’s
ELCID before 9.00 hrs of 19 February 2013, which is
the following day after the Board of Directors resolved
tohold the 2013 shareholdersmeeting. TheCompany
advertised the annual shareholdersmeeting schedule
in Thai-language newspaper on 20-22March 2013 and
in English-language newspapers on 22-24March 2013,
which are three consecutive days and no less than
three days prior to the meeting date as required by
the Company’s regulations.
•
Meeting notice :
The Company delivered to
the shareholders the 2013 meeting notice together
with the entire document which is the same as that
published on the Company’s website on 21 February
2013, 35 days prior to the meeting date. Thailand
Securities Depositories Company Limited (TSD), the
Company’s registrar, distributed themeeting notice to
shareholders on 18 March 2013, 10 days before the
meeting date according to the legal requirement that
demands listed companies to sendmeeting invitation
to shareholders at least seven days. The meeting
notice provide date, time, meeting place together
with a map, meeting agenda which is arranged
according to their priority, background, reasons and
key issue of each agenda tabled for consideration
or acknowledgement. The information included the
Board of Directors’ opinion on each agenda to assist
shareholders inmaking decision. The document sent
together with the meeting notice to shareholders
include:
(1) The company’s Articles of Association
related to shareholders meeting.
(2) All documents that shareholders have to
present to attend the meeting, proxy
appointment, registration, and voting rules.
(3) Previous meeting report that shareholders
will have to rectify.
(4) Board of Directors’ annual report which
contains information about the Company’s
operations in the past year and future
projects, financial statements and
explanation, and authorized auditor’s
report. In 2013, the Company prepared a
summarized version of annual report
(containing financial statements and
operational performance) and Corporate
Social and Environmental responsibility
Report for the convenience of the
shareholders to quickly acknowledge and
audit the Company’s performance.
The full version of annual report was
prepared inCD-ROM format anddistributed
to all shareholders. The printed versionwas
